Office Clerk (m/w/d) Fleet Management

The Universität der Bundeswehr München in Neubiberg is a campus university with excellent facilities for teaching, research, and administration. The university is committed to equality, diversity, and equal opportunities and considers itself a family-oriented institution.

A clerk (m/w/d) is sought for the vehicle coordination office in central administration. In this position, you will support the planning, ordering, billing, and management of vehicles for various official uses.

• Consultation and ordering of civilian and military vehicles domestically and internationally

• Preparation of schedules during the planning phase

• Development of cost comparisons

• Accounting and billing of vehicles ordered abroad as well as operating costs

• Advice and ordering of short-term and long-term vehicle rentals according to applicable regulations

• Monitoring deadlines

• Processing material lists and creating applications

• Reviewing documents and travel requests

• Handling processes with w@por, HIS, and budget monitoring

• Creating Excel overviews and managing budget allocations

• Handling asset damage and creating damage reports

• Training for the Bundeswehr driving permit

• Instructions and advice on load securing

• Creation and support of accident reports

• Creation of driving assignments for the academic sector

• Billing of services from BwFuhrpark Service GmbH

• Deputising for the head of vehicle coordination

• Completed training as an administrative specialist, office management clerk or a comparable commercial or administrative qualification

• Alternatively, a successfully completed in-house I examination

• Good knowledge of German

• Confident handling of standard IT applications, especially MS Office

• Willingness to learn new IT systems

• Basic knowledge of English

• Independent and self-responsible working style

• Good communication and teamwork skills

• High service orientation and friendly manner

• Good organisational skills and high resilience

• Commitment to the free democratic basic order in the sense of the Basic Law

• Competence in equality

• Agreement to a health suitability assessment and possibly an extended security check

🤝 Pleasant working environment in a friendly and committed team

💻 Modern IT equipment and good infrastructure

👶 Family-friendly campus university with nursery, kindergarten, and family service centre

💶 Remuneration up to pay group 8 TVöD according to personal and tariff conditions

🏠 Home office possible by arrangement in individual cases

⏰ Flexible working hours and part-time models for a good work-life balance

📚 Diverse career prospects and a comprehensive training and development offer

🏃 Participation in sports and health programmes during working hours within a set framework

🏬 Corporate benefits programme with discounts and rebates

🛡️ Secure job with a reputable and family-friendly employer

🌍🌈 We welcome applications from people of all backgrounds and look forward to your meaningful application. 🌈🌍