Office Administrator (m/f/d) – at the Chair of Communication Networks

The Universität der Bundeswehr München (UniBw M) is a campus university with excellent facilities. It is well-connected nationally and internationally in research, offering optimal conditions for teaching and research.

The Chair of Communication Networks is one of the leading research institutes focusing on optical networks. We research topics such as optical transmission systems, fibre optic networks, and AI-supported methods for future networks.

You will be part of the team led by Prof. Mas Machuca, supporting her and the scientific staff with organisational tasks. We are seeking someone for part-time (19.5 hours), starting as soon as possible on a temporary basis.

• Perform daily administrative tasks in teaching, research, and administration

• Support office organisation of the chair

• Assist in planning and conducting workshops and conferences

• Maintain leave records, telephone lists, and personnel data; handle mail and coordinate appointments

• Plan and account for business trips

• Support with applications, contracts, and procurement (e.g., order office supplies)

• Participate in formal procedures for doctorates

• Completed training as an administrative assistant, office management specialist, or similar

• Good knowledge of MS Office and willingness to learn new IT systems

• German language skills at C1 level

• Experience in a university environment is an advantage

• English language skills are an advantage

• Engaged, conscientious, and reliable work ethic

• Team player and willingness to continue learning

• Good communication skills and negotiation skills

👨‍👩‍👧 A campus university with an in-house nursery, kindergarten, and family service center
🤝 A pleasant working atmosphere in a friendly and committed team
💡 Diverse tasks and personal development opportunities
🏠 Remote work possible by arrangement
⚖️ Good work-life balance through flexible working hours and part-time models
📈 Targeted personnel development and extensive training and development opportunities
🏋️ Offers for occupational health promotion
💶 Classification up to pay group 6 TVöD

🌍🌈 We welcome applications from people of all backgrounds and look forward to your compelling application. 🌈🌍