Office Assistant

About Us

The Academy for German Security Management GmbH (ADS GmbH) is an educational institution focused on training, further education, and labour market integration within the security industry.

We support individuals on their career paths and work closely with companies, public clients, as well as employment agencies and job centres.

We are seeking a dedicated Office Assistant / Administrative Assistant (m/f/d) to support our administration and management team.

Your Responsibilities

As an Office Assistant, you act as a crucial organisational interface within our company.

Your tasks in particular include:

Telephone and written correspondence

Handling emails and enquiries

Managing schedules and calendars for the management

Preparation and organisation of meetings

Handling applicant and participant enquiries

Managing and maintaining participant and customer data

Assisting with invoicing and administrative processes

General administrative and office tasks

Document management and digital file maintenance

Supporting management in day-to-day operations

Organising and coordinating internal processes

✅ Your Profile

You work in a structured, service-oriented manner and maintain an overview even in stressful situations.

Ideally, you bring:

✔ Commercial training or a comparable qualification

✔ Experience in the office, administrative or assistant field

✔ Excellent organisational skills

✔ Proficient use of Microsoft Office (Outlook, Word, Excel, Teams)

✔ A friendly and professional demeanour

✔ Independent and reliable work ethic

✔ Good German language skills, both spoken and written

What We Offer

✅ Permanent position in a growing company

✅ Varied tasks

✅ Direct collaboration with the management

✅ Modern work equipment and digital processes

✅ Short decision-making paths

✅ A familial and professional working environment

✅ Development opportunities within the academy

✅ Opportunity to shape new processes and projects

Application

We look forward to receiving your application with a CV.

Academy for German Security Management GmbH Brauereistraße 13, 68723 Plankstadt info@akademie-ds.de +49 176 65902647

Note

This job posting is open to all genders (m/f/d). Applicants with disabilities will be given preference if equally qualified. Personal data will be processed exclusively for the purpose of the application procedure in accordance with the GDPR.